Club Management

AGM and General Meetings

Meetings are an importantl part of managing your club. Having a structure to guide your meetings helps ensure they are well ran, stay on track and support the ongoing operations of your Committee

Hosting a meeting

Committee meetings occur on a regular basis to manage the clubs operations and planning. The schedule of meetings should be planned in advance and circulated to your members at the start of the season.   

Hosting an Annual General Meeting (AGM)

Annual general meetings (AGMs) provide an opportunity for club and association members to present and review the annual report.

The annual report outlines a club and association’s activities across various areas for the previous 12 months. It includes aspects such as a mission statement, summary of achievements, progress report on goals, financials and goals for the year ahead.

Items discussed at an AGM:

  • Minutes of previous AGM
  • Presentation of financial reports
  • Constitution amendments (if any)
  • Presentation of the Annual Report
  • Election of office bearers
  • Life memberships (if any)
  • Any large changes to the club that may require a membership vote

Here are some templates and checklists to assist you in running your meetings

AGM Agenda.doc (200 KB)

AGM Annual Report.doc (232 KB)

Good Sports - AGM Checklist.pdf (412 KB)

AGM Proxy Form.doc

Agenda Template.doc

Setting up your meetings for success Checklist.pdf